Event Planner Responsibility

Event organizers are responsible for coordinating and funding accessibility requests for all attendees of any USC affiliated event held on or off campus. Events should be planned with accessibility in mind to minimize the potential for last-minute event changes or additional costs.

Accessibility statement requirement 

Event registration materials and program advertisements, which include websites, social media, flyers, brochures, letters, public service announcements, or any other methods used to inform the public about an event, must include the following accessibility statement.

“Individuals with disabilities who need accommodations to attend this event may contact [insert event sponsor’s name, phone, and email address]. It is requested that individuals requiring accommodations or auxiliary aids such as sign language interpreters and alternative format materials notify us at least seven days prior to the event. Every reasonable effort will be made to provide reasonable accommodations in an effective and timely manner.” 

*Note: All accommodation requests must be reviewed and reasonable efforts made to secure the requested accommodations or an equivalent alternative.